Without evidence, a claim is nothing more than an unproven accusation. The evidence is what makes a claim, a fact. As a result, you must know how to gather and organize vital records pertaining to your accident case.

Starting a file folder system now can help because these systems keep all your documents in a quick, easy-to-access location. Learn how you can organize your own file system.  
Injured Patient Talking To His Doctor


Photos highlight details that words cannot, so take as many pictures as you can and store them in a folder. In terms of your vehicle, capture images of the damage from different angles. The more images you collect, the more accurate the assessment of the damage.

Contact the repair or tow facility if your vehicle is no longer in your possession. With proper notice, you should be able to take pictures of your car.

As far as your injuries, create something of a time-lapse with images. Take pictures now and continue to take photos as you move through your recovery. A time-lapse will illuminate the impact your injuries have had and will continue to have on your life.


Medical Records

The medical component will be the most extensive file you have in your system. Create a set of subfolders to stay organized. Begin with a folder for your initial exam information. Include diagnosis reports, care instructions, work releases, and other notes within the file.

If you visit a specialist, create a separate folder. Keep in mind; to file a claim, your attorney will need your initial records as soon as possible. Make another subfolder for test results, such as radiological scans and keep them in order by date. Organizing the information by date makes it easier to highlight any changes to your injuries.

Lastly, keep a treatment folder. For example, if you see a physical therapist, keep records that notate the frequency of your appointments and notes about any changes to your rehabilitation exercises.  

Personal Entries

No one knows the extent of your suffering after an accident better than you. Organize a folder for your file system to include personal entries.

Include accounts about your daily experiences. For example, if you notice walking up steps is more challenging than walking on a level surface, make a note. Every bit of information helps illustrate the impact your injuries have had on your life. Review your entries before any doctor’s appointments and let the physician know about any new concerns you have.

Feel free to allow your family members to include their own entries, as well. Georgia enables an un-injured spouse to file a loss of consortium claim if their marriage is affected by their spouse’s injuries. Your spouse’s personal account will be helpful should your family go this route.  


Lost wages, medical visits, and property damage are only the beginning; accident victims face all sorts of extra expenses. A separate folder to log and keep copies of your expenses will help you negotiate the most accurate settlement. For instance, you should include receipts for any prescriptions you have to buy, as well as medical gear, such as a shower seat.

Remember, had you not been injured by the actions of the other person, you would not have incurred these extra costs. If you visit a specialist that is outside your local area, include copies of hotel receipts as well. Record childcare, rental car, and any other expenses beyond what you typically spend.

Organization is essential to your personal injury claim. The more information you have and the more organized, the better. If you’re ready to put your evidence into action, the Law Offices of Wells and McElwee, P.C. is prepared to help. Contact us so that we can work for you.